Customer Success Stories
JALUX Americas Cuts Manual Processing Time in Half Through Automated Document Workflows
Streamlining Operations with HULFT Data Capture and Integration Solutions
Key Results
- Reduced manual processing time by 50% for receiving entries, from 5-6 minutes to 2.5-3 minutes per transaction
- Significantly improved data accuracy by eliminating manual data entry errors
- Integrated OCR scanning with enterprise-grade data integration for seamless document processing
- Implemented end-to-end solution combining HULFT Data Capture and HULFT Integrate
Summary
JALUX Americas faced operational bottlenecks due to manual data entry from PDF forms and non-digital invoices. The company implemented Saison Technology’s HULFT platform, combining HULFT Data Capture for document scanning with HULFT Integrate for data mapping. This solution eliminated processing delays, improved accuracy, and created a scalable foundation for handling diverse supplier formats.
Challenge
Manual Data Entry Created Operational Bottlenecks
JALUX Americas’ aerospace division was hampered by manual data entry that consumed 5-6 minutes per receiving entry, inputting data from PDF forms and non-digital invoices into their proprietary database. Since this database handles all orders and sends data to the ERP system, delays or errors created ripple effects throughout order fulfillment.
The manual processes became unsustainable as business volume grew and customer expectations intensified. With suppliers ranging from fully digital partners to paper-based operations, the company needed a solution to bridge this gap while maintaining efficiency and data integrity.
Solution
Comprehensive OCR and Integration Platform Deployment
JALUX Americas selected Saison Technology’s HULFT platform for its combination of OCR scanning and enterprise-grade data integration. The implementation used HULFT Data Capture for automated document scanning and field extraction, and HULFT Integrate for data conversion and mapping to JALUX’s proprietary systems.
The solution’s low-code architecture enabled rapid customization without extensive programming. This integrated approach eliminated multiple vendor relationships while ensuring seamless data flow from document capture through ERP integration.
Saison Technology’s professional services team provided critical support, translating complex processes into understandable language. The phased approach prioritized user adoption and minimal workflow disruption while building internal expertise in the automated processes.
Results
Immediate Efficiency Gains and Enhanced Accuracy
The HULFT implementation delivered measurable improvements across document processing operations. Processing time for receiving entries was reduced by 50%, with tasks previously requiring 5-6 minutes now completed in half that time. This efficiency gain enabled higher transaction volumes without additional staffing.
Data accuracy improvements proved equally valuable, as automated OCR scanning eliminated human errors from manual data entry. Enhanced accuracy reduced downstream corrections, further amplifying time savings through process automation.
The phased implementation first focused on receiving and invoicing workflows, then expanded to additional supplier templates and sophisticated integration scenarios. This approach allowed JALUX to validate effectiveness while building internal capabilities for ongoing management.
“What used to take 5-6 minutes to manually process a receiving entry now takes half the time, and the data accuracy has improved greatly.”
Kentaro Kawaguchi, Vice President of Aerospace Department, JALUX Americas
JALUX Americas operates as the U.S. subsidiary of Japan-based JALUX Inc., a general trading company with roots in aviation parts manufacturing. Since the 1980s, the company has diversified into agricultural products, processed foods, beverages, apparel, and retail operations, serving clients from large digital conglomerates to traditional paper-based businesses.